8th Islamic Summit | on administrative affairs

RESOLUTIONS ON ADMINISTRATIVE AND FINANCIAL AFFAIRS

SUBMITED TO THE EIGHTH ISLAMIC SUMMIT CONFERENCE

(SESSION OF DIGNITY, DIALOGUE, PARTICIPATION),

TEHRAN, ISLAMIC REPUBLIC OF IRAN

9-11 SHA’ABAN 1418H (9-11 DECEMBER 1997)

Resolution No. 1/8-AF(I.S.)
on the Report of the Twenty-sixth Session of the Permanent Finance Committee.

Resolution No. 2/8-AF(I.S.)
on the Restructing, Administrative Reform and Financial Redress of the General Secretariat.

Resolution No. 3/8-AF(I.S.)
on the Budgets of the Subsidiary Organs for the Financial Year 1997/98.

Resolution No. 4/8-AF(I.S.)
on the Rates of Contributions of Member States towards the budgets of the General Secretariat and Subsidiary Organs.

RESOLUTION NO. 1/8-AF(IS)

ON THE REPORT OF THE TWENTY-SIXTH SESSION OF THE PERMANENT FINANCE COMMITTEE

The Eighth Session of the Islamic Summit Conference (Session of Dignity, Dialogue, Participation), held in Tehran, Islamic Republic of Iran, from 9 to 11 Sha’aban 1418H (9-11 December 1997),

Having considered the Report of the Twenty-Sixth Session of the Permanent Finance Committee and the Eighteenth Report of the Finance Control Organ on the Closing Accounts of the General Secretariat and its Subsidiary Organs for the Financial Year ended on 30 June 1997; as well as the replies of the General Secretariat and the Subsidiary Organs to the observations contained therein;

Requests the General Secretariat and the Subsidiary Organs to comply with and carry out the recommendations made in the Report of the Permanent Finance Committee on the report of the Finance Control Organ; especially those concerning:

-The Geneva and New York Offices

-Bonus and overtime

-Telephone communications

-Travel allowances and airtickets

-Education allowance

-Promotions.

RESOLUTION NO.2/8-97/AF(IS)

ON THE ADMINISTRATIVE REFORM AND FINANCIAL REDRESS OF THE GENERAL SECRETARIAT

The Eighth Session of the Islamic Summit Conference (Session of Dignity, Dialogue, Participation), held in Tehran, Islamic Republic of Iran, from 9 to 11 Sha’aban 1418H (9-11 December 1997),

Having considered the Report of the Secretary General on the Administrative Reform and Financial Redress of the General Secretariat (IS/8-97/AF/D1);

Emphasizing the need to activate the role of the Organization and enhance its participation in the decision-making process at the Islamic and international levels so as to serve the noble objectives on the basis of which the Organization was established;

Commending the laudable efforts made by the Secretary General to streamline the functioning of the General Secretariat and improve its performance;

Being convinced of the importance of modernizing the modus operandi of the General Secretariat and providing the latter with the necessary means of work and specialized personnel to keep pace with the rapid developments taking place in the world at the threshold of the Twenty-first century;

Affirms its support and encouragement of the initiatives of the Secretary General regarding administrative reforms and financial redress.

Decides to set up an open-ended committee of governmental experts which includes the Republic of Indonesia, the State of United Emirates, Brunei Darussalam, the Islamic Republic of Pakistan, the Republic of Turkey, the Republic of Senegal, the Kingdom of Saudi Arabia, the Republic of Guinea, the State of Palestine, the State of Kuwait and the Arab Republic of Egypt. The proceedings of the Committee will be supervised by the three states which are the current, previous and future chairs of the Summit, together with the Secretary General.

Commissions the afore-mentioned committee to examine the report of the Secretary General No. IS/8-97/AF/|D.1 on the current situation of the Organisation and the methods of administrative reform and financial redress, in the light of Member States; observations concerning this report, as well as the draft budget to be submitted by the General Secretariat to cover its effective needs and implement the administrative and financial reforms to adopt recommendations on every proposal contained therein, and refer them to the Twenty-fifth Islamic Conference of Foreign Ministers scheduled to be held in Doha, State of Qatar, to take the appropriate decisions therein.

Requests the committee to meet for the afore-mentioned purpose during the first half of the month of Shawal 1418H (February 1998) at the Headquarters of the General Secretariat in Jeddah.

Requests Member States to communicate to the General Secretariat their observations on the proposals contained in the Secretary General’s report and to put forward whatever suggestions they deem appropriate for the desired realization of administrative reform and financial redress by the end of the first week of February 1998 at the latest.

RESOLUTION NO.3/8-97/AF(IS)

ON BUDGETS OF THE SUBSIDIARY ORGANS FOR THE FINANCIAL YEAR 1997/98

The Eighth Session of the Islamic Summit Conference (Session of Dignity, Dialogue, Participation), held in Tehran, Islamic Republic of Iran, from 9 to 11 Sha’aban 1418H (9-11 December 1997),

Having considered the Report of the Twenty-Sixth Session of the Permanent Finance Committee concerning the budgets subsidiary Organs for the Financial Year 1997/98;

Having examined the draft budget proposals of the Subsidiary Organs for the Financial Year 1997/98;

Approves the budgets of the Subsidiary Organs for the financial year 1997/98, with the same ceilings as those of the year 1996/97, i.e. without any increase, to be entirely financed through the mandatory contributions of Member States according to the Charter and the Financial Regulations, and to be broken down as follows:

Budget of the Islamic Fiqh Academy, Jeddah:

1,650,000 U.S. Dollars broken down as follows:

Code No.	Chapter	Amount in US
		Dollars
1000	Salaries, allowances and emoluments	1,020,000
2000	Current expenses	200,000
3000	Studies, Research and critical verification (manuscripts)	325,000
4000	Acquisition and renewal of assets	50,000
5000	Expenses for the meetings of Department Committees and the Bureau.	30,000
6000	Expenses for the meeting of the annual session	25,000

	Total =	1,650,000

Budget of the Statistical, Economic, Social Research and

Training Centre for Islamic Countries - Ankara:

2,000,000 U.S. Dollars broken down as follows:

Code No.	Chapter	Amount in US
		Dollars
1000	Salaries, allowances and emoluments	1,225,000
2000	Current expenses	255,000
3000	Acquisition and renewal of assets	90,000
4000	Conferences and Meetings	157,480
5000	Programmes of activities	272,520

	Total =	2,000,000

Budget of the Islamic Institute of Technology - Dhaka:

2,200,000 U.S. Dollars broken down as follows:

Code No.	Chapter	Amount in US
		Dollars
1000	Salaries, allowances and emoluments	1,100,000
2000	Current expenses	229,000
3000	Scholarships	441,000
4000	Conferences and official meetings	50,000
5000	Acquisition and renewal of assets	380,000

	Total =	2,200,000

Budget of the Research Centre on Islamic History,

Art and Culture, Istanbul:

1,910,000 U.S. Dollars broken down as follows:

Code No.	Chapter	Amount in US
		Dollars
1000	Salaries, allowances and emoluments	1,086,500
2000	Current expenses	191,000
3000	Acquisition and renewal of assets	128,000
4000	Conferences and meetings	110,000
5000	Programmes of activities	394,500

	Total =	1,910,000

Budget of the International Commission for the Preservation of the Islamic Cultural Heritage:

641,000 U.S. Dollars broken down as follows:

Code No.	Chapter	Amount in US
		Dollars
1000	Salaries, allowances and emoluments	299,450
2000	Current expenses	49,000
3000	Acquisition and renewal of assets	40,000
4000	Conferences and lectures	70,000
5000	Programmes of activities	182,550

	Total =	641,000

Budget of the Islamic Centre for the Development of Trade, Casablanca:

1,172,214 U.S. Dollars broken down as follows:

Code No.	Chapter	Amount in US
		Dollars
1000	Salaries, allowances and emoluments	305,900
2000	Current expenses	170,000
3000	Acquisition and renewal of assets	100,000
4000	Conferences and meetings	100,000
5000	Programmes of activities	496,314

	Total =	1,172,214

2.Expresses its thanks to the Member States that have regularly paid their contributions to the Subsidiary Organs.

3.Urges Member States to promptly pay their contributions to the budgets of the Subsidiary Organs during the financial year 1997/98 so that the General Secretariat and its Subsidiary Organs can achieve the tasks entrusted to them.

RESOLUTION NO.4/8-AF(IS)

ON RATES OF CONTRIBUTIONS OF MEMBER STATES TOWARDS THE BUDGETS OF THE GENERAL SECRETARIAT AND SUBSIDIARY ORGANS

The Eighth Session of the Islamic Summit Conference (Session of Dignity, Dialogue, Participation), held in Tehran, Islamic Republic of Iran, from 9 to 11 Sha’aban 1418H (9-11 December 1997),

Having considered the study submitted by the Statistical, Economic, Social Research and Training Centre for Islamic Countries, Ankara, on the distribution of rates of contributions of Member States to the budgets of the General Secretariat and Subsidiary Organs;

Considering that the data submitted to the Ankara Centre did not cover all Member States;

Requests the Member States to send the required data to the Statistical, Economic, Social Research and Training Centre for Islamic Countries, Ankara, within a period of time not exceeding six months, after which the Centre shall finalize these data and submit the study to the Twenty-Seventh Meeting of the Permanent Finance Committee taking into consideration the relevant internationally adopted criteria as well as the requests made by some Member States to reduce the rates of their contributions. Should a number of Member States fail to send the required data within the appointed time, the Centre shall adopt the relevant data of the World Bank and the IMF.

Approves the reduction of the rate of contribution of Yemen to the budgets of the General Secretariat and the Subsidiary Organs for the financial year 1997/98 by 0.5% to become 1% (one per cent).